Hercules is an advanced system designed to optimize and streamline human capital management in your organization.
Hercules offers an innovative digital solution for managing the entire employee lifecycle, from hire to retire (H2R).
Effective human capital management requires streamlined and accessible processes. The Hercules system ensures: Optimal documentation, storage, and accessibility of employee information, providing a professional, comprehensive solution for all HR needs.
Hercules enables seamless management of organizational culture, values, and goals in a centralized, innovative, and user-friendly system for employees and managers. The system seamlessly integrates with other systems, including Recruitment, payroll, and attendance, providing a comprehensive solution for all HR management processes in the organization.
Hercules streamlines internal and external processes, enabling managers to make informed decisions with real-time data. The cloud-based system offers top-level security, accessible anytime, anywhere, and is optimized for both enterprise and SMB organizations.
The fully digital HR management with Hercules significantly enhances the organization’s operational efficiency. Beyond saving time and resources, the system strengthens employee relationships and enables quick, professional responses to the organization’s evolving needs. Its flexibility and accessibility make it a crucial tool in modern HR management, particularly as remote and hybrid work becomes the standard.
By digitizing human capital management, Hercules streamlines employee lifecycle management, reduces errors, and allows for efficient, professional, and convenient HR operations.
The data and insights from the system drive continuous improvement in organizational processes, employee recruitment, management, and retention policies, supporting ongoing development and growth.
Business Insights and KPI Analytics
Hercules offers workflow engines to manage processes based on the organizational structure, along with an alert system for key events in the employee’s lifecycle.
Corporate recruitment is being revolutionized by the integration of advanced technologies and artificial intelligence. The Hercules System is at the forefront of this revolution, offering an innovative recruitment platform that integrates advanced AI technologies with smart management tools, redefining how organizations find and hire top talent.
The system is powered by an AI engine that processes search terms and analyzes a diverse set of skills. The system identifies not only professional skills but also key soft skills such as: communication, leadership, teamwork, and creative thinking—traits often overlooked by traditional systems.
Additionally, it features an automatic job-matching mechanism. Using advanced algorithms, the system compares job requirements with the candidate’s profile, delivering a highly accurate match score.
This analysis considers various parameters, including professional experience, education, technical skills, and soft skills, to create a comprehensive assessment of the candidate’s suitability for the role.
The system can identify and track returning candidates. The system automatically identifies candidates who have previously worked for the organization or applied for past positions, offering the recruitment team valuable historical insights into their suitability and past performance. This information aids in making informed decisions regarding their suitability for new roles.
The system’s operational efficiency transforms the recruitment department’s workflow. The recruitment module saves time by automating tasks like resume filtering. With the system’s capabilities, such as enhanced candidate detection, recruiters connect with more qualified candidates, significantly reducing the time spent on the entire process.
The system also focuses on prioritizing candidate experience. The innovative candidate portal provides a user-friendly interface, regular application status updates, and transparent communication throughout the process. This enhancement boosts the candidate’s experience and strengthens employer branding.
Onboarding new employees is a crucial stage in both the employees’ journey and the organization’s development. The Hercules system
revolutionizes onboarding by fully digitizing the process, replacing cumbersome bureaucracy with a smart, efficient solution.
Instead of the traditional method of collecting physical forms, tracking signatures, and managing manual processes, the system provides an advanced digital platform that streamlines the entire onboarding process. The solution begins with digital form completion, where the new employee receives secure access to the system prior to starting work. From declarations and the basic Form 101 to complex internal intake forms, all documents are centralized in one accessible, intuitive platform.
The system automatically handles the digital signature process for essential documents. The employee is guided step
by step through the necessary declarations and agreements, including Safety procedures, sexual harassment prevention
policy, agreements for company equipment use, confidentiality declarations, and more.
Signing the employment contract— an essential step in the onboarding process, completed fully digitally. The
signing process is simple and fast, while ensuring all legal requirements are met by the organization.
The system provides significant benefits for all parties involved:
• The new employee: Enjoys a seamless digital experience, reducing anxiety and creating a positive first impression of a forward-thinking and efficient organization.
• Human Resources teams: Save considerable time and resources, completing processes that once took days in just a few hours. Direct managers can focus on the professional and social aspects of onboarding, rather than dealing with bureaucracy.
Please note! The transition to the system is seamless, starting from the recruitment module.
The Hercules system offers an innovative approach to managing employee information and organizational processes in the modern HR landscape. At the core of the system is the digital employee file, a secure and comprehensive repository for all personal and professional information.
This file is more than just a document storage space; it is a smart system that automatically manages work processes and tasks, while tracking and notifying significant events in the employee’s lifecycle.
The organizational portal in the system serves as a central hub for information transfer and communication among all parties within the organization. Employees have direct access to their personal information and can independently perform tasks online, from viewing policy and procedure documents to submitting digital requests and forms.”
This capability saves valuable time for both employees and the HR department.
The system enhances management capabilities with an advanced dashboard that provides managers with up-to-date, comprehensive status reports.
Advanced analytics tools allow for identifying long-term trends in employee recruitment and turnover, supporting data-driven decision-making.
A key advantage of the system is its full accessibility from anywhere, anytime, via a secure web interface optimized for both desktop and mobile devices.
Information security adheres to the highest standards, ensuring employee privacy and the integrity of organizational data.
The advanced reporting system provides deep insights into organizational data. Reports can be customized to specific needs, analyze trends over time, and export data in various formats.
The system also allows the creation of automated periodic reports, streamlining the organization’s control and reporting processes.
Terminating an employment contract is a crucial stage in the employee lifecycle and requires careful, professional management. The Hercules system provides a comprehensive solution for managing the termination process digitally, efficiently, and in an organized manner, while ensuring a positive user experience for all involved.
At the core of the process is the digital release form, replacing the traditional printed version. This form automatically directs the separation process to all relevant parties in the organization—Human Resources, IT, security, payroll, finance, and the direct manager. The system automatically manages the approval chain, notifies delays, and allows real-time tracking of the process status.
The system provides a comprehensive solution for managing the return of organizational equipment, addressing what can often be a significant challenge. Each piece of equipment is digitally documented, with the system maintaining a detailed tracking list that includes computers, cell phones, access cards, professional tools, and any other items provided to the employee. The direct manager receives automatic notifications for any equipment not yet returned and can continuously monitor the return process.
The system also enables in-depth analysis and presentation of insights into employee departure trends within the organization. A structured digital questionnaire collects detailed information on the reasons for departure, satisfaction with various aspects of the organization, and suggestions for improvement. This information is processed into analytical reports that help the organization identify patterns and trends, such as: attrition rates across departments, common reasons for departure, and the correlation between seniority and turnover. These insights help shape strategies for employee retention and enhance organizational processes.
The smart notification system ensures that all steps in the process are completed on time and that key details are not overlooked: From reminders about the upcoming separation date to notifications about unfinished tasks and process completion, the system keeps all parties informed and coordinated.
Digitizing the termination process with the Hercules system streamlines the entire procedure, reduces human errors, and enables the organization to manage employee separations with respect and professionalism. The data and insights from the system drive continuous improvement in organizational processes, employee retention policies, supporting ongoing development and growth.
